8 of the Best Zoom Invitation Email Templates

Hi {NAME},

How time flies! It’s time for our quarterly performance and OKR review again. I’ve set this for [DATE, TIME] and arranged to meet on Zoom for [TIME OF MEETING] to make it easier for each of us.

Here’s the link for the Zoom room [INSERT LINK] and a link to pop it in your calendar with a couple of reminders [GMAIL AND OUTLOOK LINKS].

Let me know if we need to change the date or time, otherwise, please confirm you can make it by [RSVP DATE].

I’m looking forward to catching up to see how you’re getting on!

Talk soon,

{SIGNATURE}

Hi {NAME},

Thanks for your interest in our [PRODUCT], I’m really excited to be able to invite you to a tailored demonstration on [DATE, TIME] with [SALESPERSON’S NAME].

The demonstration will cover [POINT 1], [POINT 2], and [POINT 3], and of course, there will be plenty of time for questions too. Typically, demonstrations given via Zoom take around [LENGTH OF TIME].

You can join the demonstration on the day with this link: [ZOOM LINK].

These links will note the meeting in your calendar: [GMAIL AND OUTLOOK LINKS].

Please confirm by [RSVP DATE] that you can make it or let me know if an alternate date would be more convenient.

Kind regards,

{SIGNATURE}

Hi {NAME},

I’m pleased to let you know that you have reached the next stage of the recruitment process with [COMPANY NAME]. I’d like to invite you to a Zoom interview on [DATE, TIME] with [INTERVIEWER NAME]. The interview is expected to last [LENGTH OF INTERVIEW].

To prepare for this interview you will need to [DETAIL 1], [DETAIL 2], and [DETAIL 3].

You can access the Zoom room on the day of the interview with this link: [ZOOM LINK].

To help you remember the interview, I've included some links to easily add the meeting to your online calendar: [GMAIL AND OUTLOOK LINKS].

Please confirm you will be able to attend the interview by [RSVP DATE]. If you have any queries about the above, don’t hesitate to get in touch.

Best wishes,

{SIGNATURE}

Hi {NAME},

I’d like to invite you to a virtual meeting on [DATE, TIME] to consider [TOPIC].

The purpose of the presentation will be to [GOAL] and we’ll cover:

* [POINT 1] - [ESTIMATED TIME]

* [POINT 2] - [ESTIMATED TIME]

* [POINT 3] - [ESTIMATED TIME]

There will also be time for questions and answers after each section and at the end of the presentation.

You will be able to access the Zoom room on the day with this link: [ZOOM LINK]

These links will add the presentation to your calendar along with two reminders before the day: [GMAIL AND OUTLOOK LINKS].

Please confirm your attendance by [RSVP].

Regards,

{SIGNATURE}

Hi {NAME},

It’s time for our team meeting again!

This time we will be covering [TOPIC]. We’ve also allowed for [AMOUNT OF TIME] to cover pressing questions about [SUBJECT 1] and [SUBJECT 2].

Please be prepared to chat about:

* [PROJECT 1]

* [PROJECT 2]

Relevant docs for each are attached.

See you on [DATE, TIME].

Zoom link: [ZOOM LINK]

Link for your calendar: [GMAIL AND OUTLOOK LINKS]

Cheers,

{SIGNATURE}

Hi {NAME},

Thanks for meeting with me on [LAST MEETING DATE]. I’m reaching out because I’d love to answer any questions you may have about [TOPIC] and talk about the next steps.

I’ve arranged for a meeting with you to cover any queries you have on [DATE] at [TIME].

You can join me then with this link [ZOOM LINK] or please feel free to suggest a time that suits you better.

Looking forward to your reply,

{SIGNATURE}

Hi {NAME},

Thanks for signing up for our free workshop with [PRESENTER’S NAME] on [DATE] at [TIME].

This [WORKSHOP TOPIC] will teach you how to…

* [BENEFIT 1]

* [BENEFIT 2]

* [BENEFIT 3]

[PRESENTER’S NAME] is a renowned [PROFESSION] with [YEARS OF EXPERTISE] in [TOPIC]. The workshop will last for [LENGTH OF TIME]. Previous workshops with [PRESENTER’S NAME] have received high praise.

[WORKSHOP PARTICIPANT FEEDBACK 1]

[WORKSHOP PARTICIPANT FEEDBACK 2]

You can join us on [DATE] with this link [ZOOM LINK], and these links for your calendar [GMAIL AND OUTLOOK LINKS] will make sure it doesn’t slip your mind!

We can’t wait to see you there and share our [WORKSHOP TOPIC] secrets for success!

[Signature]

Hi {NAME},

[CLASS NAME] will be meeting on [DATE] at [TIME] to explore [TOPIC].

To get the most from this class, you will need the following item

* [ITEM 1]

* [ITEM 2]

* [ITEM 3]

This link [ZOOM LINK] will give you access to the class on the day.

[WORKSHOP PARTICIPANT FEEDBACK 1]

[WORKSHOP PARTICIPANT FEEDBACK 2]

This link [ZOOM LINK] will give you access to the class on the day.

Please add this class to your calendar [GMAIL AND OUTLOOK LINKS] to avoid missing out. This class will not be recorded for future replays.

Please make sure your microphone is switched to mute after entering the Zoom room.

I look forward to seeing you there!

[Signature]