When it comes to getting noticed by hiring managers, there's a simple way to cut through the silence and make sure your application gets noticed. Enter the power of a well-crafted job follow up email template. In today's ultra competitive job market, following up on your application can be the difference between getting lost in the shuffle and snagging that coveted interview slot.
This article will show you how write a job follow up email template with professionalism and enthusiasm and get the right attention from hiring managers.
Understanding the Importance of Job Application Follow-up Emails
You've spent hours crafting the perfect resume and cover letter, but now what? Sending a follow-up email after submitting your job application can be the secret sauce that sets you apart from other candidates. 64% of recruiters appreciate receiving follow-up emails. Even though hiring managers receive an average of 85 applications per job posting, you want to make sure your information was received. This can increase the chances that someone takes a second look at your materials.
It shows the hiring manager that you're genuinely interested in the role and keeps your application top of mind during the hiring process. Also, this is your shot to put your qualifications on display again and drive home why you're the perfect match for the job.
Why are follow-up emails crucial?
Picture this: the hiring manager is sifting through a sea of applications, trying to find the perfect candidate. Your follow-up email pops up in their inbox, reminding them of your stellar qualifications and enthusiasm for the role.
It's like a friendly tap on the shoulder saying, "Hey, remember me? I'm still here and I'm still excited about this opportunity." This extra touch can be the difference between your application getting lost in the shuffle or moving to the top of the pile.
When should you send your follow-up e-mail? That depends on the hiring process itself. If the job application says to give them a few weeks, be respectful of that but put something on your calendar. In some cases, you could "follow up" by connecting with a hiring manager or CEO on LinkedIn.
You want to bring attention to your application. And to bring your name to the top of the pile. Don't be shy. But make sure you aren't a pest. Be mindful and courteous. And memorable for the right reasons. You got this!
-Jennifer Schlador, Career Coach
When it comes to following up on your application, it's important to show professionalism and respect for the employer's time. Waiting around a week strikes a good balance, showing patience and interest. If you haven't heard back within two weeks, it's probably safe to reach out, but in most cases, it means you didn't get the job. Remember, being proactive can really boost your chances of success and set you apart from others. So go ahead, take action, and make a difference in your job search journey!
Jan Tezge, Director of Talent Acquisition
How do follow-up emails impact your job application?
Sending a follow-up email shows your proactivity, communication skills, and attention to detail - all qualities that employers value. It shows that you're not just sitting back and waiting for things to happen, but actively taking steps to achieve your goals.
This also opens up a perfect opportunity to smooth over any bumps or answer any questions the hiring manager might have about your application. Maybe you forgot to mention a relevant skill or experience in your initial submission - the follow-up email is your opportunity to set the record straight and make a strong case for why you're the best candidate for the job.
Key Elements to Include in Your Follow-Up Email After Job Application
Now that you know why follow-up emails are so important, let's dive into what you should actually include in your message. While there's no one-size-fits-all email template, there are a few key elements that every great follow-up email should have.
Crafting a clear and concise message
Keep your follow-up email short and sweet. The hiring manager doesn't need a novel, just a friendly reminder of who you are and why you're excited about the position. Aim for a few concise paragraphs that get straight to the point.
Start with a brief recap of when you applied and what role you're interested in. So, let's circle back and chat about a few standout skills of mine that really vibe with what you're looking for in this role. Finally, wrap up by expressing your continued interest in the position and thanking the hiring manager for their time and consideration.
Reiterating your interest in the position
One of the main goals of your follow-up email is to show the hiring manager that you're still enthusiastic about the opportunity. Even if some time has passed since you initially applied, make it clear that this role is still at the top of your list.
You can say something like, "After applying for the [job title] position, I remain highly interested in the opportunity to join your team and contribute my [relevant skills] to help achieve [company name]'s goals." This reinforces your genuine interest and shows that you've done your research on the company and its mission.
Highlighting your skills and qualifications
Your follow-up email is also a chance to remind the hiring manager of the key skills and experiences that make you a strong candidate. Don't just rehash everything from your resume - instead, pick a couple of your most relevant and impressive qualifications to highlight.
For example, you might say something like, "As a [current job title] with [X years] of experience in [relevant field], I have honed my skills in [specific skill 1] and [specific skill 2], which I believe would allow me to make an immediate impact in the [job title] role at [company name]." This helps connect the dots for the hiring manager and makes it easy for them to see how you'd be a valuable addition to their team.
Call Attention to Something Else
If the company was recently featured in a big publication, won an award, or the founder published a book/podcast/newsletter that caught your attention, you can use this as your hook for reaching out to the company again. This is your chance to reiterate that you're still interested as mentioned above, but tying it in to something recent or newsworthy can help this message seem less pushy.
Best Practices for Sending a Follow-Up Email After Job Application
You've crafted the perfect follow-up email, but now you might be wondering - when's the best time to hit send? And how can you make sure your message is error-free and ready to impress? Here are a couple of best practices to keep in mind.
Choosing the right time to send a follow-up email
Timing is everything when it comes to follow up after applying for a job. You don't want to come across as pushy or impatient, but you also don't want to wait so long that the hiring manager forgets about your application altogether.
A good rule of thumb is to wait about a week after submitting your initial application before sending a follow-up email. This gives the hiring manager enough time to review your materials and start the screening process, but also keeps you fresh in their mind. If you haven't heard back after another week or two, it's okay to send one more follow-up to check in on the status of your application.
Proofreading before sending
Before you hit send on your follow-up email, make sure to proofread one more time. A typo or grammatical error can make you look sloppy and unprofessional, no matter how impressive your qualifications are.
Give your email a thorough once-over, making sure to spot any typos or misplaced commas along the way. It's also a good idea to have a friend or family member give it a second look - sometimes a fresh set of eyes can catch things you might have missed. Once you're confident that your email is error-free and reads smoothly, you're ready to send it off and wait for that interview invitation to roll in.
Job Follow Up Email Template Examples
Note: To make your job search way easier, try using the free Magical Chrome extension. Magical can save these email templates (or you can create your own with Magical AI) and use them with any email platform or messaging app with one click. It even personalizes your email instantly with details such as your recipient's name. Check it out:
Template1: General follow up on an application
Subject: Following Up on [Position Title] Application
Hi [Hiring Manager's Name],
I recently applied for the [Position Title] role at [Company Name], and I wanted to check in on the status of my application. I'm really excited about the opportunity and think my skills in [relevant skill 1] and [relevant skill 2] would be a great fit for the team.
So, if there's anything else on your mind or any other way I can help, just give me a shout. I'm happy to provide additional information or hop on a quick call to discuss further.
I really appreciate you taking the time to chat, and I can't wait to catch up with you again soon.
Best,
[Your Name]
Hi [Hiring Manager's Name],
I recently applied for the [Position Title] role at [Company Name], and I wanted to check in on the status of my application. I'm really excited about the opportunity and think my skills in [relevant skill 1] and [relevant skill 2] would be a great fit for the team.
So, if there's anything else on your mind or any other way I can help, just give me a shout. I'm happy to provide additional information or hop on a quick call to discuss further.
I really appreciate you taking the time to chat, and I can't wait to catch up with you again soon.
Best,
[Your Name]
Why it works: See what we did there? We kept it short, sweet, and to the point. We also made sure to highlight relevant skills and reiterate our interest in the role. It's like a gentle nudge to remind them that hey, we're still here and we're still awesome.
Template 2: Following up after an interview
Subject: Thank You for the [Position Title] Interview
Hi [Interviewer's Name],
I just wanted to say thank you again for taking the time to meet with me yesterday about the [Position Title] role. It was great to learn more about the position and the exciting projects the team is working on.
After our conversation, I'm even more convinced that my experience in [relevant experience 1] and [relevant experience 2] would allow me to hit the ground running and make valuable contributions to the team.
And hey, if there's anything else you need from me as we keep moving with the hiring process, just give me a shout. I'm buzzing with excitement about what lies ahead and can't wait to potentially team up soon.
Best,
[Your Name]
Hi [Interviewer's Name],
I just wanted to say thank you again for taking the time to meet with me yesterday about the [Position Title] role. It was great to learn more about the position and the exciting projects the team is working on.
After our conversation, I'm even more convinced that my experience in [relevant experience 1] and [relevant experience 2] would allow me to hit the ground running and make valuable contributions to the team.
And hey, if there's anything else you need from me as we keep moving with the hiring process, just give me a shout. I'm buzzing with excitement about what lies ahead and can't wait to potentially team up soon.
Best,
[Your Name]
Why it works: In this template, we're showing our appreciation for the interviewer's time and reiterating why we're a great fit based on what we learned in the interview. It's like the equivalent of sending a thank-you note after a first date - it shows we're interested and we're paying attention.
Always send a thank you note (or email) after a job interview. But remember to keep it short and sweet, and mention one specific thing about the interview or what you learned about their organization.
-Harvard Business Review
Template 3: Another Example of a Follow Up After the Interview
Subject: Thank you for your time today
Dear [Interviewer's Name],
I want to thank you again for taking the time to meet with me today and discuss the [Job Title] opportunity. Our conversation further confirmed my strong interest in this role and the company.
I was particularly excited to learn more about [Specific point discussed that resonated]. With my [Relevant Skills/Experience], I'm confident I can make valuable contributions to your team's goals.
Please let me know if you need any additional information from me as you move forward in the hiring process. I look forward to hearing from you soon.
Best regards,
[Your Name]
Dear [Interviewer's Name],
I want to thank you again for taking the time to meet with me today and discuss the [Job Title] opportunity. Our conversation further confirmed my strong interest in this role and the company.
I was particularly excited to learn more about [Specific point discussed that resonated]. With my [Relevant Skills/Experience], I'm confident I can make valuable contributions to your team's goals.
Please let me know if you need any additional information from me as you move forward in the hiring process. I look forward to hearing from you soon.
Best regards,
[Your Name]
Why it works: This email reinforces your enthusiasm, recaps a key discussion point that resonated, and indicates you're the right fit for the role. It keeps you top of mind and leaves the door open for follow-ups.
Template 4: Checking In
Subject: Following up on [Job Title] opportunity
Dear [Hiring Manager's Name],
I'm following up regarding the [Job Title] position I interviewed for recently. I remain extremely enthusiastic about this career opportunity.
My [Relevant Qualifications/Strengths] are an ideal match for this role. Additionally, the company's values around [Value 1] and [Value 2] truly resonate with my own philosophies.
Please let me know if you need any other information from me. I'm happy to answer any other questions you may have. Thank you again for your consideration.
Best regards,
[Your Name]
Dear [Hiring Manager's Name],
I'm following up regarding the [Job Title] position I interviewed for recently. I remain extremely enthusiastic about this career opportunity.
My [Relevant Qualifications/Strengths] are an ideal match for this role. Additionally, the company's values around [Value 1] and [Value 2] truly resonate with my own philosophies.
Please let me know if you need any other information from me. I'm happy to answer any other questions you may have. Thank you again for your consideration.
Best regards,
[Your Name]
Why it works: This email reiterates your interest, touches on why you're qualified, and aligns yourself with the company's values - showing you're a cultural fit too. The polite check-in keeps you top of mind.
Template 5: Emphasizing Your Fit
Subject: My passion for [Company's Mission/Goal]
Dear [Hiring Manager],
When I interviewed for the [Role] position recently, I was truly inspired by [Company's Mission/Big Goal]. Over my [X] years in [Industry/Role], I've always been driven by [Philosophical Alignment].
In my previous role as a [Previous Role] at [Company], I had the opportunity to [Specific Achievement or Experience] that allowed me to play a part in [Positive Impact]. I would love to bring this same energy and skillset to [Company].
Please let me know if you need any other information from me. I'm very excited at the prospect of joining your team.
Sincerely,
[Your Name]
Dear [Hiring Manager],
When I interviewed for the [Role] position recently, I was truly inspired by [Company's Mission/Big Goal]. Over my [X] years in [Industry/Role], I've always been driven by [Philosophical Alignment].
In my previous role as a [Previous Role] at [Company], I had the opportunity to [Specific Achievement or Experience] that allowed me to play a part in [Positive Impact]. I would love to bring this same energy and skillset to [Company].
Please let me know if you need any other information from me. I'm very excited at the prospect of joining your team.
Sincerely,
[Your Name]
Why it works: This email demonstrates a deep understanding of the company's higher missions/goals and shows how your own experiences/achievements have allowed you to contribute in similar ways - proving you'd be an asset.
Template 6: Adding Value
Subject: Thoughts on [Relevant Topic]
Hi [Hiring Manager's Name],
I wanted to share some thoughts I had relating to [Topic They Care About] that we briefly discussed in my interview for [Role].
[2-3 Paragraphs Providing Insight/Ideas/Suggestions on the Topic that adds value]
I'm passionate about [The Topic] and would love to further discuss how I can leverage this expertise to drive impact at [Company Name]. Please let me know if you have any other questions!
Thank you for your consideration,
[Your Name]
Hi [Hiring Manager's Name],
I wanted to share some thoughts I had relating to [Topic They Care About] that we briefly discussed in my interview for [Role].
[2-3 Paragraphs Providing Insight/Ideas/Suggestions on the Topic that adds value]
I'm passionate about [The Topic] and would love to further discuss how I can leverage this expertise to drive impact at [Company Name]. Please let me know if you have any other questions!
Thank you for your consideration,
[Your Name]
Why it works: This email reminds them of your expertise/knowledge around a key topic for the role. By adding value upfront, you demonstrate what you'd bring to the team and reaffirm your interest.
Template 7: Gracious Follow-Up
Subject: Next Steps for [Role] Opportunity
Dear [Hiring Manager's Name],
I'm circling back one last time regarding the [Job Title] position I interviewed for. While I haven't received an update on next steps yet, I want to reiterate my strong enthusiasm for this opportunity and [Company Name].
I truly believe my [Core Relevant Qualifications] would allow me to make significant contributions. However, I also respect and understand if you've decided to move forward with another candidate for this role.
In either case, I appreciate the time and consideration you've given me during this process. Please feel free to keep me in mind for any future roles that may be a fit.
Thank you again,
[Your Name]
Dear [Hiring Manager's Name],
I'm circling back one last time regarding the [Job Title] position I interviewed for. While I haven't received an update on next steps yet, I want to reiterate my strong enthusiasm for this opportunity and [Company Name].
I truly believe my [Core Relevant Qualifications] would allow me to make significant contributions. However, I also respect and understand if you've decided to move forward with another candidate for this role.
In either case, I appreciate the time and consideration you've given me during this process. Please feel free to keep me in mind for any future roles that may be a fit.
Thank you again,
[Your Name]
Why it works: This email shows self-awareness that they may have hired someone else, while leaving the door open for future opportunities. It's polite, gracious, and doesn't burn any bridges if rejected.
Subject Lines that Get Your Follow-Up Emails Noticed
Don't worry, we've all been there. The subject line may seem like a small detail, but it can make a big difference in whether your email gets opened or sent straight to the trash folder.
Crafting compelling subject lines
When it comes to crafting compelling subject lines, the key is to be clear and specific. Avoid generic phrases like "Following up" or "Checking in" - instead, reference the specific position or company you're following up about.
For example:
- "Following up on my application for the Marketing Manager role at XYZ Company"
- "Quick question about the Product Designer position"
- "Thank you for the interview - Sales Associate role"
See how those are much more specific and attention-grabbing than a generic "Following up" subject line? It's like the difference between a Hogwarts letter addressed to "The Cupboard Under the Stairs" versus just "The Dursleys."
Examples of effective follow-up email subject lines
Need some more inspiration? Here are a few examples of effective follow-up email subject lines:
- "Excited about the Content Writer position - writing samples attached"
- "Thank you for the Software Engineer interview - additional questions"
- "Marketing Coordinator application - skills and experience summary"
- "Quick follow-up on my Customer Service Representative application"
- "Checking in on the status of my Graphic Designer application"
The key is to be specific, relevant, and concise. You want to give the recipient a reason to open your email and see what you have to say.
And if you're really stuck, try using a subject line formula like "[Position] application from [Your Name]" or "Following up on [Position] interview - [Your Name]." It may not be the most creative approach, but it gets the job done. Remember, the subject line is your first impression - make it count.
Follow Up The Right Way
All set then? Remember, crafting that perfect follow-up is less about spamming every HR manager’s inbox and more about thoughtful engagement. The right approach—using our trusty job follow up email template, naturally—transforms mere interest into real conversations.
The best part is using the free Magical Chrome extension. Magical is used by over 650,000 people to save 7 hours a week on average on their repetitive tasks, like messaging, data entry, and auto filling. Try it yourself today!
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