You had an amazing interview, and you're pretty sure you nailed it. But then... radio silence. Days go by, and you start to wonder, "Should I write a recruiter follow up email?" The answer is a resounding YES!
A well-crafted recruiter follow up email can be the difference between landing your dream job and getting lost in the sea of applicants.
But here's the thing: writing a follow up email that actually gets results isn't as simple as shooting off a quick "just checking in" message. It takes finesse, strategy, and a little bit of psychology. Lucky for you, I've got the inside scoop on how to write a recruiter follow up email that'll make you stand out from the crowd and keep you top of mind with the hiring team.
How to Follow Up With a Recruiter
You've just had an amazing interview with a recruiter. The conversation flowed, you nailed all the interview questions, and you're feeling pretty confident about your chances. But then, days pass and you don't hear back. Sound familiar?
Don't worry, this happens to the best of us. Just like you'd follow up after a job application or job interview, you can check in with a recruiter. The key is to send a well-crafted follow-up email to the recruiter. Here's some key details you'll want to make sure to include in your email:
Start with a polite greeting
First things first, start your email with a friendly hello and address the recruiter by name. A simple "Hi [Recruiter's Name]," or "Dear [Recruiter's Name]," will do the trick.
Thank the recruiter for their time
Next, express your gratitude. Remember, recruiters are busy people, and they chose to spend some of their valuable time talking with you. A quick "Thank you so much for taking the time to chat with me about the [job title] position" shows that you appreciate their efforts.
Express your continued interest
Now it's time to reiterate your enthusiasm for the role. Something like "After our conversation, I'm even more excited about the opportunity to join [Company Name]" lets the recruiter know that you're still very much interested and eager to move forward in the hiring process.
Add new information
If there's anything you forgot to mention during the interview or any additional qualifications you want to highlight, now's your chance. For example, "I wanted to quickly mention that I recently completed a course on [relevant skill], which I believe would be a great asset in this role."
End your recruiter follow up email with a professional closing
Wrap up your email with a friendly, professional sign-off. "Best regards," "Sincerely," or "Thank you again" are all safe bets. And don't forget to include your full name and contact information in your signature.
Things NOT to Do When Sending Interview Follow up Email with Recruiter
While a follow-up email can be a great way to reinforce your interest and stay on the recruiter's radar, there are a few things you definitely want to avoid. Here are some big no-nos when it comes to post-interview communication.
Don't be overly aggressive or demanding
Yes, you want to show your enthusiasm, but there's a fine line between eager and pushy. Avoid phrases like "I'm checking to see why I haven't heard back yet" or "I'm hoping for an update ASAP." Remember, the recruiter likely has many candidates to consider and a lot on their plate.
Avoid sounding desperate
Similarly, you don't want to come across as desperate or begging for the job. Steer clear of statements like "I really need this job" or "Please give me a chance." Confidence is key - focus on why you're a great fit for the role, not on how much you need it.
Don't make assumptions
Even if the interview went well, don't assume you've got the job in the bag. Avoid presumptuous language like "When do I start?" or "I look forward to working with you." Until you have an official offer, it's best to stay humble and keep an open mind.
Many recruiters are simply overwhelmed. Don't assume they are ignoring your emails because of something specific to you; but this is where a good follow up letter can help.
Recruiters sometimes fail to respond because they are inundated with work and have poor time management skills. If they lack the resources, it’s easy to get bogged down and drop the ball. Recruiter ghosting could also be due to a setback like a death in the family, illness or some other personal issue. It’s also not uncommon for recruiters to be laid off, in which case you may need to contact another individual at the company.
-Caroline Castrillon
Don't ignore instructions
If the recruiter gave you specific instructions, like "We'll be in touch by the end of the week" or "Feel free to follow up if you haven't heard back in two weeks," respect those guidelines. Ignoring them and reaching out too soon or too often can be seen as disrespectful.
If the recruiter has already indicated it's easier for them to speak via phone, focus your follow up message on setting up a good time.
Some recruiters tend to prefer speaking with candidates rather than qualifying them over a single LinkedIn message or e-mail. If a candidate can propose several times that they can speak that week in their initial message, that will be hugely beneficial.
-George Barnes, Founder of Hamilton Barnes
Don't send a generic message
Your follow-up email should be tailored to the specific job, company, and conversation you had with the recruiter. Avoid copy-and-paste templates or generic messages that could apply to any job. The more personalized your email, the more genuine your interest will seem.
Don't focus solely on your needs
While it's okay to express your eagerness for an update, don't make the email all about you. Instead of saying "I really need to know where I stand," try something like "I'm excited to contribute my skills to the team and would love to know what the next steps are."
Don't forget to proofread
Before hitting send, always, always double-check your email for spelling, grammar, and clarity. A sloppy, error-filled message can undermine your professionalism and attention to detail. Take the extra few minutes to review and polish your email.
Don't bring up salary or benefits too early
Unless the recruiter specifically asks, it's best to avoid discussing salary, benefits, or vacation time in your follow-up email. These negotiations usually come later in the hiring process, once you've received an offer. Jumping the gun can make you seem presumptuous or more interested in the perks than the actual job.
Don't be negative
Even if you're feeling frustrated or anxious about the wait, keep your email positive and upbeat. Avoid complaining about the length of the process or expressing any negativity about the company or recruiter. A friendly, professional tone is always the way to go.
Don't use inappropriate communication channels
Stick to email for your follow-up. Avoid reaching out via social media, text message, or (heaven forbid) showing up at the office unannounced. Respect professional boundaries and use the communication method the recruiter has established.
How to Follow Up With Recruiter After No Response
Following up with a recruiter can feel daunting, especially when you're really excited about a job opportunity. You don't want to come across as pushy or desperate, but you also don't want to let the opportunity slip away. Trust me, I've been there. In my experience, a thoughtful, polite follow-up email can make all the difference.
Sample follow up email with recruiter after no response
So, what does a good follow-up email look like? Here's a template that has worked well for me in the past:
Subject: Following up on [Job Title] position
Dear [Recruiter's Name],
I hope this email finds you well. I wanted to follow up on the status of my application for the [Job Title] position. I thoroughly enjoyed our conversation about the role and the company, and I remain very enthusiastic about the opportunity to contribute to your team.
I understand that the hiring process can take some time, and I want to reiterate my strong interest in the position. Please let me know if there are any additional materials or information I can provide to support my application.
Thank you for your time and consideration. I look forward to hearing from you.
Best regards,
[Your Name]
Dear [Recruiter's Name],
I hope this email finds you well. I wanted to follow up on the status of my application for the [Job Title] position. I thoroughly enjoyed our conversation about the role and the company, and I remain very enthusiastic about the opportunity to contribute to your team.
I understand that the hiring process can take some time, and I want to reiterate my strong interest in the position. Please let me know if there are any additional materials or information I can provide to support my application.
Thank you for your time and consideration. I look forward to hearing from you.
Best regards,
[Your Name]
Remember, the key elements of a good follow-up email are:
- Polite and professional tone
- Reference to your previous conversation or interview
- Reiteration of your interest in the position
- Offer to provide additional information
- Gratitude for their time and consideration
A follow-up email isn't a guarantee that you'll get the job, but it does show the recruiter that you're serious about the opportunity and willing to put in the effort. And in a competitive job market, that can make a big difference.
The Importance of Sending a Follow-Up Email After an Application
Picture this: you've just spent hours perfecting your resume and cover letter for your dream job. You hit "submit" on the application with a sense of accomplishment and excitement. And then... nothing. Days turn into weeks, and you're left wondering if your application even made it to the right person.
This is where a follow-up email comes in. Sending a follow-up email after submitting a job application can be the difference between getting lost in the digital pile and getting noticed by the hiring manager. It shows that you're proactive, interested, and willing to go the extra mile.
How to title a follow-up email after application
But how do you craft the perfect follow-up email? It starts with the subject line. Your email subject should be clear and concise, referencing the specific job title you applied for. Something like "Following up on [Job Title] Application" or "Checking in on [Job Title] Opportunity" works well.
What to include in a follow-up email after application
In the body of your email, be sure to include:
- A reminder of when you applied and what position you applied for
- A brief recap of your qualifications and why you're a good fit for the role
- A reiteration of your interest in the position and the company
- A request for an update on the status of your application
- Gratitude for their time and consideration
Here's an example:
Dear [Hiring Manager's Name],
I submitted my application for the [Job Title] position on [Date], and I wanted to check in on the status of my application. I'm very excited about the opportunity to [brief description of how you would contribute to the company].
As a reminder, I have [brief summary of your qualifications and experience]. I believe my skills and experience would allow me to make a significant contribution to your team.
Please let me know if there are any additional materials I can provide or if you need any further information from me. I'm happy to help in any way I can.
Thank you for your time and consideration. I look forward to the opportunity to discuss my qualifications further.
Best regards,
[Your Name]
I submitted my application for the [Job Title] position on [Date], and I wanted to check in on the status of my application. I'm very excited about the opportunity to [brief description of how you would contribute to the company].
As a reminder, I have [brief summary of your qualifications and experience]. I believe my skills and experience would allow me to make a significant contribution to your team.
Please let me know if there are any additional materials I can provide or if you need any further information from me. I'm happy to help in any way I can.
Thank you for your time and consideration. I look forward to the opportunity to discuss my qualifications further.
Best regards,
[Your Name]
Remember, the goal of your follow-up email is to get noticed and to show your continued interest in the position. Keep it concise, professional, and polite, and you'll be sure to make a positive impression.
Follow Up Email After Application Examples and Templates
You want to strike the right balance between showing your interest and not coming across as pushy. As someone who has been on both sides of the hiring process, I know how important it is to get this email right.
The key is to keep it concise, professional, and tailored to the specific job you applied for. You want to remind the hiring manager of who you are and why you're a great fit for the position, without rehashing your entire resume.
[job title] – follow up application
Here's a template that I've found works well:
Subject: [Job Title] - Follow Up Application
Dear [Hiring Manager's Name],
I recently submitted my application for the [Job Title] position at [Company Name], and I wanted to follow up to express my sincere interest in the role. I am excited about the opportunity to [brief description of how you would contribute to the company].
With my [relevant skills or experience], I believe I would be a strong asset to your team. I am particularly drawn to [specific aspect of the company or position that interests you], and I would love the opportunity to bring my skills and enthusiasm to this role.
Please let me know if there is any additional information I can provide to support my application. I look forward to the opportunity to further discuss my qualifications.
Thank you for your time and consideration.
Best regards,
[Your Name]
Dear [Hiring Manager's Name],
I recently submitted my application for the [Job Title] position at [Company Name], and I wanted to follow up to express my sincere interest in the role. I am excited about the opportunity to [brief description of how you would contribute to the company].
With my [relevant skills or experience], I believe I would be a strong asset to your team. I am particularly drawn to [specific aspect of the company or position that interests you], and I would love the opportunity to bring my skills and enthusiasm to this role.
Please let me know if there is any additional information I can provide to support my application. I look forward to the opportunity to further discuss my qualifications.
Thank you for your time and consideration.
Best regards,
[Your Name]
Remember, the subject line is your first opportunity to grab the hiring manager's attention. Be sure to include the job title and the phrase "follow up" so they know exactly what your email is about.
Application for [job role] – follow up
Here's another template, this time focusing on the specific job role:
Subject: Application for [Job Role] - Follow Up
Dear [Hiring Manager's Name],
I hope this email finds you well. I submitted my application for the [Job Role] position last week, and I wanted to touch base to ensure you received my materials.
I am very enthusiastic about the possibility of joining your team and contributing to [specific project or initiative mentioned in the job posting]. With my experience in [relevant skill or experience], I believe I would be able to hit the ground running and make a positive impact in this role.
Please let me know if you need any further information from me. I would be happy to provide additional details or answer any questions you may have.
Thank you for your consideration. I look forward to the opportunity to discuss my qualifications in more detail.
Best,
[Your Name]
Dear [Hiring Manager's Name],
I hope this email finds you well. I submitted my application for the [Job Role] position last week, and I wanted to touch base to ensure you received my materials.
I am very enthusiastic about the possibility of joining your team and contributing to [specific project or initiative mentioned in the job posting]. With my experience in [relevant skill or experience], I believe I would be able to hit the ground running and make a positive impact in this role.
Please let me know if you need any further information from me. I would be happy to provide additional details or answer any questions you may have.
Thank you for your consideration. I look forward to the opportunity to discuss my qualifications in more detail.
Best,
[Your Name]
The key with this template is to show that you've done your research and are genuinely interested in the specific role and company. Mention a project or initiative that caught your eye in the job posting, and explain how your skills and experience align with what they're looking for.
[Hiring manager's name] – follow-up email after job application
Finally, here's a template that directly addresses the hiring manager:
Subject: Follow-Up Email After Job Application - [Your Name]
Dear [Hiring Manager's Name],
I recently applied for the [Job Title] position at [Company Name], and I wanted to follow up to reiterate my interest in the role. I am excited about the opportunity to [brief description of how you would contribute to the company] and believe my [relevant skills or experience] would allow me to excel in this position.
I am particularly impressed by [specific aspect of the company that interests you], and I would love the chance to contribute to your team's success.
Please let me know if there are any additional steps I can take to move forward in the hiring process. I am eager to learn more about the position and discuss how I can contribute to [Company Name]'s goals.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Dear [Hiring Manager's Name],
I recently applied for the [Job Title] position at [Company Name], and I wanted to follow up to reiterate my interest in the role. I am excited about the opportunity to [brief description of how you would contribute to the company] and believe my [relevant skills or experience] would allow me to excel in this position.
I am particularly impressed by [specific aspect of the company that interests you], and I would love the chance to contribute to your team's success.
Please let me know if there are any additional steps I can take to move forward in the hiring process. I am eager to learn more about the position and discuss how I can contribute to [Company Name]'s goals.
Thank you for your time and consideration.
Sincerely,
[Your Name]
By addressing the hiring manager directly, you show that you've taken the time to research who will be reading your application. This personal touch can go a long way in making your email stand out.
Note: If you want to make these email even more productive, try the free Magical Chrome extension. You can store these email templates and all of your favorite templates so you can call them up with one click. Magical works with any email platform plus it even instantly personalizes your email with details like the recipient's name. Check it out:
Make Recruiter Follow Up More Magical
Writing a recruiter follow up email doesn't have to be a daunting task. By following these simple tips and tricks, you can craft a message that showcases your enthusiasm, highlights your qualifications, and keeps you top of mind with the hiring team.
Remember, a great follow up email is all about timing, personalization, and value. Don't be afraid to show a little personality and remind the recruiter why you're the perfect fit for the role. With a little bit of effort and a lot of heart, your recruiter follow up email can be the key to unlocking your dream job.
You can also make this task and all your repetitive tasks way easier with the free Magical Chrome extension. Magical is used by over 40,000 teams across more than 20,000 companies to save 7 hours a week. Try it yourself today!
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