Let's cut to the chase—navigating salary negotiations can be as tricky as trying to solve a Rubik's Cube blindfolded. But with the right strategy, crafting an effective salary negotiation email becomes less about guesswork and more about smart moves.
Your application impressed them. You nailed the interview and the follow-up from the job interview. And now there's an offer on the table, but there's a pay mismatch.
You're here because you want that higher salary, maybe some sweet stock options or just enough vacation time to actually enjoy life outside work. And since 20% of people never negotiate their salary, you'd be well ahead of the curve by preparing yourself for this kind of conversation in advance.
This article is your ally in securing a compensation package that reflects your worth. We'll break down why it's vital to negotiate your offer and how best to present your case for a bump up in paychecks using clear numbers backed by solid examples of what you bring to the table. Timing is everything—we’ll help you pinpoint when exactly this crucial conversation should unfold for maximum impact.
Writing Your Salary Negotiation Email
When you're poised to negotiate your job offer, the right words can make a world of difference. A well-written salary negotiation email is more than just professional courtesy; it's a strategic move that could lead to significant financial gains over time.
Editor's Note: If writing emails like this is a challenge for you, then you may want to give Magical a try. This free Chrome extension can help you draft any email or message from scratch using AI, and instantly personalize it based on who it is you're messaging and context from the conversation so far. You can even reply to any email or message in one click, and save your favorite responses as templates you can call up anytime!
The Importance of Negotiating Your Offer
More than half of job candidates (55%) don't negotiate their salary, yet 73% of hiring managers expect it. This isn’t just about immediate gratification; successful negotiations can bolster your earnings significantly—by as much as an additional $500,000 by retirement age.
Women are 16% less likely than men to negotiate their salary and only 7% of women attempted to negotiate their first salary, compared to 57% of men. Over time, those lost opportunities can really add up.
Negotiating your salary can really pay off (literally!): people who negotiate their salary increase their pay by an average of $5,000.
And you won't get what you don't ask for, as Tiffan Jana, author and consultant, points out:
People will absolutely pay you $10,000, $20,000, $30,000 a year less just because you didn’t ask.
Navigating this process shows prospective employers that you value yourself and understand your worth in the market—a crucial first step toward securing an increased salary.
What to Include in Your Salary Negotiation Email
When writing a salary negotiation email, it's important to be professional, concise, and crystal clear about your request while providing a rationale for your salary expectations. Here's a guideline on what to include in your salary negotiation email:
1. The Subject Line & Greeting
Make it clear and professional. For example, "Salary Discussion - [Your Name]". Address the recipient by name.
2. Thank Them For The Opportunity
Start with a note of thanks for the job offer. Express enthusiasm about the position and the company.
3. Discuss Your Salary & Include Facts To Backup Your Position
State that you have reviewed the offer and would like to discuss the salary package. Be respectful and positive. Include data from your market research to justify your salary request.
Mention your understanding of the typical salary range for the position in your location and industry. This shows that your request is informed and reasonable.
Don’t just pull numbers out of thin air. Do your research. Go on sites like Glassdoor, PayScale, Department of Labor. You’ve heard of them before. But what is most effective is talking about salary with your friends, your mentors, your teachers, anyone who might know. Go and get some context for what the going rate for a job like yours is.
-Kelsey Alpaio, Journalist and Editor
4. State Your Value & Be Specific
Highlight your skills, experiences, and achievements that make you particularly valuable to the company. Explain how these will benefit the company.
Provide a specific salary range based on your research and your value to the company. Be realistic and ready to negotiate.
5. Be Flexible
Mention that you're open to discussion and willing to negotiate not just on salary, but other benefits too, which might include bonuses, additional vacation time, flexible working hours, remote work options, etc.
6. Conclude & Close
Reiterate your enthusiasm for the position and your desire to find a mutually agreeable salary. Mention that you're looking forward to contributing to the team. Close with a professional sign-off and your name.
Remember, the tone of your email should be positive and professional, and it's important to be prepared for any response. Negotiating salary is a common part of the job acceptance process, and most employers expect it. Be ready to discuss your request in more detail, possibly in a follow-up meeting or call.
Timing Your Salary Negotiation Email Right
Consider the timing post-interview before discussing compensation packages, ensuring each step is taken logically rather than hastily. This approach helps establish a solid foundation for terms that are agreeable to both parties involved.
Start talking about money as soon as the job negotiations progress so there's no misunderstandings or miscommunications between you and the hiring manager.
How to Write Your Salary Negotiation Email (5 Steps)
Writing a salary negotiation email requires a blend of professionalism, clarity, and tact. Here are step-by-step instructions to write an effective salary negotiation email (assuming you don't just use Magical AI to do it for you, of course):
Step 1: Prepare Your Case
Research Salary Ranges: Before drafting your email, research the typical salary range for the position in your industry and region. Websites like Glassdoor, PayScale, and LinkedIn Salary can provide valuable insights.
Assess Your Value: Consider your experience, skills, and any unique value you bring to the position. Be ready to articulate how you stand out from other candidates.
Step 2: Start with a Clear Subject Line & Opening
Your subject line should be direct and to the point, for example, "Job Offer - Salary Negotiation". Begin with a professional greeting, using the name of the person who sent you the job offer, e.g., "Dear Mr. Smith,".
Start your email by thanking the recipient for the job offer and expressing your enthusiasm about the opportunity and the company.
Step 3: State The Purpose of Your Email
Clearly state that you are writing to discuss the salary offered. Be polite and direct, indicating that after careful consideration, you'd like to talk about the salary package.
Step 4: Present Your Research, Qualifications, & Request
Refer to the research you've done on the market rate for the role. Without comparing to internal salaries, present a range that reflects your skills, experience, and the market rate. Specify the salary range you are interested in but make sure it is reasonable and justified by your research and experience.
Briefly reiterate your qualifications, experience, and specific skills that make you a valuable asset to the team. This is your opportunity to remind them why you are worth the investment.
Step 5: Close & Proofread
End your email with a polite closing, such as "Thank you for considering my request. I look forward to your response," followed by your name. Before sending, carefully proofread your email for any spelling or grammatical errors. Ensure your tone throughout the email is professional, respectful, and positive.
Salary Negotiation Email Templates
Here's 7 examples of salary negotiation emails tailored for different scenarios:
Template 1: Initial Offer Negotiation
Subject: Appreciation for the Offer and Salary Consideration
Dear [Hiring Manager's Name],
I hope this message finds you well. I want to express my sincere gratitude for offering me the [Position Name] role at [Company Name]. I am very excited about the opportunity to contribute to the team and work alongside such talented individuals.
After careful consideration, I would like to discuss the initial salary offer. Based on my research of the industry standards in our region, as well as my [number] years of experience and specialized skills in [skill/field], I believe a base salary in the range of [desired range] would more accurately reflect the value I can bring to [Company Name].
I am very enthusiastic about the possibility of joining your team and am confident that I can make a significant contribution to the [specific project/department]. I look forward to the opportunity to discuss this further.
Thank you for considering my request. I am keen to find a mutually agreeable solution that aligns with both our expectations.
Warm regards,
[Your Name]
Dear [Hiring Manager's Name],
I hope this message finds you well. I want to express my sincere gratitude for offering me the [Position Name] role at [Company Name]. I am very excited about the opportunity to contribute to the team and work alongside such talented individuals.
After careful consideration, I would like to discuss the initial salary offer. Based on my research of the industry standards in our region, as well as my [number] years of experience and specialized skills in [skill/field], I believe a base salary in the range of [desired range] would more accurately reflect the value I can bring to [Company Name].
I am very enthusiastic about the possibility of joining your team and am confident that I can make a significant contribution to the [specific project/department]. I look forward to the opportunity to discuss this further.
Thank you for considering my request. I am keen to find a mutually agreeable solution that aligns with both our expectations.
Warm regards,
[Your Name]
Template 2: Negotiating After a Low Offer
Subject: Discussion on Offer and Salary Adjustment
Dear [Hiring Manager's Name],
Thank you for extending the offer for the [Position Name] position. I am grateful for the opportunity to join [Company Name] and am excited about the impact I can make within the team.
Having reviewed the terms of the offer, I noticed that the proposed salary is below the typical market rate for similar roles in [Your Location], especially given the responsibilities and the qualifications required for the job.
Considering my extensive experience in [specific experience] and my proven track record of [specific achievement], I was hoping we could explore a salary closer to the [desired range] range.
I believe in [Company Name]'s mission to [company's mission] and am eager to bring my skills in [your skills] to help achieve [specific goal]. I am hopeful we can reach an agreement that reflects the mutual value of this partnership.
I appreciate your time and consideration and look forward to your response.
Best,
[Your Name]
Dear [Hiring Manager's Name],
Thank you for extending the offer for the [Position Name] position. I am grateful for the opportunity to join [Company Name] and am excited about the impact I can make within the team.
Having reviewed the terms of the offer, I noticed that the proposed salary is below the typical market rate for similar roles in [Your Location], especially given the responsibilities and the qualifications required for the job.
Considering my extensive experience in [specific experience] and my proven track record of [specific achievement], I was hoping we could explore a salary closer to the [desired range] range.
I believe in [Company Name]'s mission to [company's mission] and am eager to bring my skills in [your skills] to help achieve [specific goal]. I am hopeful we can reach an agreement that reflects the mutual value of this partnership.
I appreciate your time and consideration and look forward to your response.
Best,
[Your Name]
Template 3: Leveraging Another Offer
Subject: Salary Negotiation - [Your Name]
Dear [Hiring Manager's Name],
Firstly, I want to thank you and the team at [Company Name] for offering me the [Position Name]. I am excited about the chance to contribute to [specific project or goal] and to work with such a dynamic team.
As I consider my options, I want to be transparent about receiving another job offer with a higher compensation package. However, my first preference is to work with [Company Name] because I deeply align with your values and am particularly excited about [specific aspect of the job or project].
Would it be possible to discuss adjusting the salary offer to [desired salary], which I believe better reflects the value I bring and is more in line with the competing offer? I am confident in my ability to make a significant impact at [Company Name] and am eager to find a path forward that is mutually beneficial.
Thank you for considering my request. I am looking forward to continuing our conversation.
Warmest regards,
[Your Name]
Dear [Hiring Manager's Name],
Firstly, I want to thank you and the team at [Company Name] for offering me the [Position Name]. I am excited about the chance to contribute to [specific project or goal] and to work with such a dynamic team.
As I consider my options, I want to be transparent about receiving another job offer with a higher compensation package. However, my first preference is to work with [Company Name] because I deeply align with your values and am particularly excited about [specific aspect of the job or project].
Would it be possible to discuss adjusting the salary offer to [desired salary], which I believe better reflects the value I bring and is more in line with the competing offer? I am confident in my ability to make a significant impact at [Company Name] and am eager to find a path forward that is mutually beneficial.
Thank you for considering my request. I am looking forward to continuing our conversation.
Warmest regards,
[Your Name]
Template 4: Requesting Benefits and Flexibility
Subject: Further Discussion on [Position Name] Offer
Dear [Hiring Manager's Name],
Thank you for the offer to join [Company Name] as [Position Name]. I am thrilled about the opportunity and eager to bring my expertise in [your expertise] to the team.
While I am comfortable with the base salary proposed, I would like to discuss the possibility of enhancing the overall compensation package with additional benefits that are important to me. Specifically, I am interested in [specific benefits, e.g., healthcare, retirement contributions, professional development funds] and the option for remote work or a flexible schedule.
I believe that these adjustments would make a significant difference in my decision-making process and help ensure that I can perform at my best.
I am very much looking forward to contributing to [Company Name] and am hopeful we can come to an agreement that reflects both my value to the team and my needs.
Thank you for your understanding and consideration.
Best,
[Your Name]
Dear [Hiring Manager's Name],
Thank you for the offer to join [Company Name] as [Position Name]. I am thrilled about the opportunity and eager to bring my expertise in [your expertise] to the team.
While I am comfortable with the base salary proposed, I would like to discuss the possibility of enhancing the overall compensation package with additional benefits that are important to me. Specifically, I am interested in [specific benefits, e.g., healthcare, retirement contributions, professional development funds] and the option for remote work or a flexible schedule.
I believe that these adjustments would make a significant difference in my decision-making process and help ensure that I can perform at my best.
I am very much looking forward to contributing to [Company Name] and am hopeful we can come to an agreement that reflects both my value to the team and my needs.
Thank you for your understanding and consideration.
Best,
[Your Name]
Template 5: Negotiating a Promotion or Internal Offer
Subject: Consideration for [New Position] Compensation
Dear [Manager's Name],
I am grateful for the opportunity to step into the role of [New Position] within [Company Name]. I am committed to contributing to our team's success and excited about the challenges ahead.
Given the increased responsibilities and the impact I anticipate making in this new role, I would like to discuss the proposed salary. Considering my [specific contributions] to the team so far and the market rate for similar positions within our industry, I feel that a salary adjustment to [desired range] would more accurately reflect the responsibilities of [New Position].
I am looking forward to continuing to grow with [Company Name] and contributing to our shared goals. I believe that reaching a mutual agreement on compensation will enable me to fully commit to the new challenges and opportunities this role presents.
Thank you for your time and consideration. I look forward to discussing this further.
Sincerely,
[Your Name]
Dear [Manager's Name],
I am grateful for the opportunity to step into the role of [New Position] within [Company Name]. I am committed to contributing to our team's success and excited about the challenges ahead.
Given the increased responsibilities and the impact I anticipate making in this new role, I would like to discuss the proposed salary. Considering my [specific contributions] to the team so far and the market rate for similar positions within our industry, I feel that a salary adjustment to [desired range] would more accurately reflect the responsibilities of [New Position].
I am looking forward to continuing to grow with [Company Name] and contributing to our shared goals. I believe that reaching a mutual agreement on compensation will enable me to fully commit to the new challenges and opportunities this role presents.
Thank you for your time and consideration. I look forward to discussing this further.
Sincerely,
[Your Name]
Template 6: After Initial Rejection
Subject: Revisiting the Salary Discussion for [Position Name]
Dear [Hiring Manager's Name],
Thank you again for the time and consideration you've extended to me during the interview process. I've given our previous discussion on salary considerable thought and understand the constraints [Company Name] is working within.
However, after reflecting on the scope of the role and comparing it with industry standards, I remain interested in finding a middle ground that would allow me to accept the [Position Name] position. I am convinced of the potential for mutual growth and am very enthusiastic about the direction [Company Name] is heading.
Would it be possible to revisit our conversation on salary, considering a potential compromise at [proposed compromise salary/range]? I am also open to discussing alternative forms of compensation, such as performance bonuses or additional benefits, to bridge the gap.
I am eager to bring my skills in [your skills] to [Company Name] and contribute to [specific project or goal]. I hope we can find a way forward that is beneficial for both parties.
Looking forward to your feedback.
Warm regards,
[Your Name]
Dear [Hiring Manager's Name],
Thank you again for the time and consideration you've extended to me during the interview process. I've given our previous discussion on salary considerable thought and understand the constraints [Company Name] is working within.
However, after reflecting on the scope of the role and comparing it with industry standards, I remain interested in finding a middle ground that would allow me to accept the [Position Name] position. I am convinced of the potential for mutual growth and am very enthusiastic about the direction [Company Name] is heading.
Would it be possible to revisit our conversation on salary, considering a potential compromise at [proposed compromise salary/range]? I am also open to discussing alternative forms of compensation, such as performance bonuses or additional benefits, to bridge the gap.
I am eager to bring my skills in [your skills] to [Company Name] and contribute to [specific project or goal]. I hope we can find a way forward that is beneficial for both parties.
Looking forward to your feedback.
Warm regards,
[Your Name]
Template 7: General Salary Negotiation Email
Subject: Salary Discussion - [Your Name]
Dear [Recipient's Name],
Thank you very much for the offer for the [Position Name] position. I am excited about the opportunity to join [Company Name] and contribute to [specific team or project you'll be working on].
After reviewing the offer, I would like to discuss the starting salary. Based on my research and understanding of the market rate for similar positions in the [Your Location/Industry], a salary range of [Your Salary Range] would be more in line with my experience and the value I bring to the team. [Include any specific achievements or skills here].
I understand the importance of finding a mutually beneficial agreement and am open to discussing this further. I am also flexible on other compensation elements, such as bonuses, benefits, and flexible working arrangements.
I am very enthusiastic about the opportunity to work with [Company Name] and am confident in my ability to make a significant contribution to your team. I look forward to finding a salary that reflects the value I will bring to the company.
Thank you for considering my request. I am looking forward to your response.
Best regards,
[Your Name]
Dear [Recipient's Name],
Thank you very much for the offer for the [Position Name] position. I am excited about the opportunity to join [Company Name] and contribute to [specific team or project you'll be working on].
After reviewing the offer, I would like to discuss the starting salary. Based on my research and understanding of the market rate for similar positions in the [Your Location/Industry], a salary range of [Your Salary Range] would be more in line with my experience and the value I bring to the team. [Include any specific achievements or skills here].
I understand the importance of finding a mutually beneficial agreement and am open to discussing this further. I am also flexible on other compensation elements, such as bonuses, benefits, and flexible working arrangements.
I am very enthusiastic about the opportunity to work with [Company Name] and am confident in my ability to make a significant contribution to your team. I look forward to finding a salary that reflects the value I will bring to the company.
Thank you for considering my request. I am looking forward to your response.
Best regards,
[Your Name]
Each of these examples can be tailored to fit your specific situation, highlighting the importance of aligning your request with your value proposition and the potential employer's context.
How To Build the Case for a Higher Salary Than What's Offered
To negotiate effectively, provide concrete reasons why a higher salary is justified based on what you bring to the table. Highlight specific accomplishments from previous roles or relevant job experience that align with responsibilities outlined in the job description. Use quantifiable examples when possible since they speak volumes about your skill set and potential value add.
In addition to personal achievements, incorporate market data into your rationale—it shows due diligence and objectivity in assessing worth within industry standards for similar positions at your experience level.
If research suggests a higher average salary than what's being offered to you, particularly when factoring in cost of living adjustments, you hold greater leverage than just relying on anecdotal evidence.
Your goal isn’t just an increase but rather one reflecting fair market rates commensurate with qualifications. Cite credible sources where statistics indicate employers expect negotiations over base pay. This is an important factor not always openly discussed but critical nonetheless.
Similarly, consider mentioning successful negotiators often see significant lifetime earnings impacts per insights from experts. Remember to be clear about what would constitute acceptable terms so there's no ambiguity regarding expectations moving forward.
If you really can't arrive at a mutual number with the employer, you may need to prepare to decline the job offer.
A Few Final Things To Consider When Negotiating Your Salary
When you're ready to negotiate salary, crafting an email can feel like walking a tightrope. You want to come across as confident but not demanding, professional yet personable. It's all about striking the right balance. Here's a few more things to consider:
Total Compensation Package
Benefits: Beyond the base salary, benefits can significantly affect your total compensation. Consider health insurance, dental and vision coverage, life insurance, and retirement plans (like 401(k) matching). These can add considerable value to your package.
Bonuses and Incentives: Understand the structure of any bonus or incentive plans, including performance bonuses, signing bonuses, and stock options or equity in the company. Clarify how these are awarded and their potential value.
Vacation and Paid Time Off (PTO): Negotiate your vacation days, sick leave, and other PTO policies. More time off can sometimes compensate for a lower salary if it's important to you.
Flexible Working Arrangements: With the rise of remote work, negotiating the ability to work from home or have a flexible schedule can enhance work-life balance.
Career Development and Growth Opportunities
Professional Development: Opportunities for professional development can be a significant part of your career trajectory. Negotiate for the company to cover costs for courses, certifications, conferences, or workshops relevant to your role.
Promotion Paths: Discuss potential career paths within the organization and what the future might hold. Understanding how you can grow and advance in the company can make a big difference in your decision.
Mentorship and Networking: Opportunities for mentorship and networking within the company or industry can be invaluable for career growth. See if there are programs or initiatives in place that support these aspects.
Work-Life Balance
Work Hours and Expectations: Clarify expectations around work hours, including overtime expectations and weekend work. A higher salary might not be worth it if the job requires significantly more hours than you're willing to commit.
Remote Work Flexibility: If remote work is important to you, discuss the possibility and any associated policies. Post-pandemic, many companies have more flexible policies around remote work that could benefit you.
Relocation Assistance
If the job requires moving to a new location, negotiate for relocation assistance. This can include moving expenses, temporary housing, and other support to make the transition smoother.
Company Culture and Values
While not directly related to salary, aligning with the company's culture and values is crucial for long-term job satisfaction. Consider how the company's environment and ethos match your personal and professional values.
A Final Word
When negotiating, remember to keep the conversation positive and focused on how you can contribute to the company. Emphasize your excitement about the opportunity and be prepared to compromise. It's also important to know your bottom line and be ready to walk away if the offer doesn't meet your minimum requirements for salary, benefits, and work-life balance.
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